Bay Area IT Management
Where technology experts at Endsight share their expertise on IT Management, the issues that arise for clients, and the benefits of technology for medical practices, biotech firms, law firms, financial services and other small businesses in the San Francisco Bay Area.
Sep 11th, 2009
by Jason Clause Filed under: General, Hardware, Software
Generally, we do not recommend that our clients spend their valuable time attempting to solve minor computer issues. Endsight maintains a fully staffed response center whose sole purpose is to solve these problems for our clients.
That said, I can appreciate those of us that like to tinker with things. Sometimes I just want to understand what the problem is and figure out how to fix it on my own. It’s a total time waster, but sometimes I just can’t help myself.
I found this article on the HP Small Business Website and decided to reprint it here. For more related articles, click here.
Small & Medium Business
As we all know, computers are not perfect devices, and they sometimes malfunction. And when they do, this can create frustration, wasted time, and unneeded expense – especially for those of us whose computers are as vital to our daily existence as oxygen. Luckily, many common computer issues can be resolved without professional help – and with excellent results and little or no hair-pulling involved. Here are a few of the problems you might encounter, and how to fix them.
The problem: my computer is running slowly
Over time, you might notice that your computer’s performance is lagging – programs take longer to load, and booting up seems to take forever.
The fix: there are lots of them, since there are lots of reasons your computer might have slowed down. First, run a spyware and anti-virus software program (if you haven’t got one installed, you should, and you can download one free from the Internet) to see if your system is infected. If it is, follow the removal instructions provided by the software. If that doesn’t work, try removing unnecessary programs that might be taking up storage space on your computer – things like games you haven’t played in months or that accounting software you only installed for the tax season and haven’t used again. Finally, if you use Windows®, try running the Windows defragmentation utility, which can help boost your PC’s performance.
The problem: my PC started normally, but there’s nothing on the screen
If this happens, you should first check that all the cables and wires are attached to your monitor and that they’re all securely plugged in. Another idea: make sure the screen brightness isn’t turned down – this can easily happen to monitors with exposed dials.
You should also listen out for the sounds your PC makes when it boots up: if it beeps once, that’s a normal startup. However, one long beep followed by shorter beeps can mean your graphics/video card has a problem and might need to be “reseated” – this means manually removing it from the computer and then returning it to its slot. To do this, first power off your computer and unplug it. Take the case panel off, and locate the card in your machine.Before touching the card, touch one hand to the metal of the PC to ground yourself. Then, remove the screw holding the card in place, and gently rock the card back and forth until it is released. Finally, reinsert the card gently but firmly until it is completely seated in the slot, then replace the screw and PC cover and plug the machine in again.
The problem: my computer crashes and displays a blue screen
Congratulations, you’ve just encountered the famous Windows stop error, or Blue Screen of Death, as it’s lovingly known in the IT community. If this happens to you, it’s likely that you’ve recently added a new program, device, driver or application that your machine just doesn’t like.
Sometimes, a simple reboot of the PC resolves the issue. But sometimes it doesn’t – you reboot, Windows loads, and the computer crashes again. System Restore is a tool in Windows XP and Vista® that takes snapshots of your computer’s configuration over time, so if your system crashes due to an installation or bad configuration, the tool can roll Windows back to the state it was in before it stopped working without affecting any of your data. Microsoft® provides detailed instructions on when and how to use System Restore.
Microsoft, Windows and Windows Vista are trademarks of the Microsoft group of companies.
Tags: computer issues, Endsight, hp, Microsoft, small-business
Aug 18th, 2009
by Jason Clause Filed under: Software
One reader is locked out of a brand-new copy of Microsoft Office. Will the folks in Redmond help him?
Microsoft wants its customers to believe that installing software is as simple as loading a disc into the CD drive and clicking okay. Sometimes it’s that easy, and sometimes it’s not. When it’s not that easy, what are customers supposed to do?
Here’s the Reader’s Digest version of the article. A remote user needs to upgrade from Office 2003 to Office 2007. His IT department ships him the Office 2007 disk and a licensing key. The user is instructed to put the disc into the CD drive, enter the licensing key, and cross his fingers. The installation doesn’t go the way that it’s supposed to, and he needs help. The end user calls Microsoft and gets the runaround.
Microsoft is in the business of developing software. They offer support, but that’s not one of the businesses that they make money on. Instead, Microsoft works through an immense network of partners to provide support.
EndSight for example, is a Microsoft Gold certified partner that specializes in, among other Microsoft titles, Microsoft Office 2007.
The EndSight team knows software like office 2007 inside and out and that experience allows the us to sidestep known issues in a deployment. But on the off chance that we get stumped, we know how to navigate the Microsoft support apparatus. As a result, our clients experienced smooth deployments that are frustration free.
At EndSight, we make it our responsibility to manage our clients licensing. This includes the requirements planning that determines the necessity of the new software in the first place, the purchase & life cycle management of a particular software title and the organizational deployment of that software.
There’s rarely such a thing as a flawless deployment. Computers are temperamental and there’s always going to be problems that creep up. To address that issue, Endsight builds ample time into the deployment plan to assure the resources are there to help users, the day after the deployment is completed.
“This kind of problem would never happen to one of our clients. We would take ownership and work it all the way through.” Says,
Will Lee, Endsight’s Response Center Team Lead.
Will joined Endsight in 2005 after graduating from the University of California San Luis Obispo. A Microsoft Certified System Engineer, Will is in charge of the day to day operation of the EndSight
Response Center.
Endsight’s Response Center is fully staffed from 7-7 Monday - Friday and supplemented by off hour pager support. This allows Endsight to provide their clients 24×7 reactive support. Each team member works out of the firms Berkeley office, has a four year college degree, and maintains various Microsoft Professional Certifications.
About Jason:Originally from the great state of Ohio Jason Clause relocated to the Bay Area to work in high-tech. A veteran of the dot com boom and bust, Jason has more than 10 years experience helping small businesses apply information technology to improve business process and increase revenue. Jason lives in Dublin, California with his wife Jennifer and enjoys hiking, cooking and quiet time at home. His hobbies include golf, snowboarding, creative writing and performing amateur stand up comedy.
Tags: Endsight, installing software, it management, Jason Clause, Microsoft, microsoft office 2007, microsoft support, microsoft titles, Office, outsourcing
Aug 10th, 2009
by Jason Clause Filed under: General
Chances are that the last two years have not given your small business many opportunities to improve company morale. A quick cruise around Facebook reveals a lot of employees are concerned about their jobs, unhappy with their working conditions and / or are looking for a new job.
Employee morale may not seem like a Bay Area IT Issue at first blush, but when you’re running an outsourced IT organization employee morale is of the utmost importance. It’s an intangible asset. When Endsight employees are feeling optimistic about the business, good things just start to happen. When employee morale dips, it can be really hard to catch a break.
For a small business, poor morale is kind of like a fire raging inside the wall. We can smell the smoke and feel the heat from the fire, but it’s hard to find the flames.
A great idea:
Alicia Kallander, Endsight’s human resource manager, came up with an idea that I think has a real impact on the morale of Endsight’s employees.
The third Thursday of every month, EndSight sponsors a fun activity for the employees. In July for example, the company had a pizza party and played miniature golf. The event is not mandatory and the point is to try to have a little fun.
Activities like this don’t cost a ton of money, but I think they can have a big impact on employee morale. It’s a tangible way to show employees that the company is committed to creating a work environment that they want to be a part of. I think it also is a subtle way to demonstrate a little optimism about the future.
If you’d like a few ideas to start your own Third Thursdays.
Shoot me an e-mail and I’ll send you a list of the events EndSight has planned in the past.
About Jason:
Originally from the great state of Ohio Jason Clause relocated to the Bay Area to work in high-tech. A veteran of the dot com boom and bust, Jason has more than 10 years experience helping small businesses apply information technology to improve business process and increase revenue. Jason lives in Dublin, California with his wife Jennifer and enjoys hiking, cooking and quiet time at home. His hobbies include golf, snowboarding, creative writing and performing amateur stand up comedy.
Tags: Bay Area, company morale, employee morale, Endsight, outsourced, Outsourced IT, poor morale, small businesses, Technology
Mar 10th, 2009
by Lauren Papesh, Business Development Filed under: Hardware, Managed Services, Network Security
This is an article I found in business weekly which addresses Endsight’s main IT Security direction. Although the economy is down, companies cannot afford to skimp on security and IT maintenance. Endsight now offers virus and spam protection at the desktop and server levels. Many of our clients are realizing the value in protecting their most important asset- their knowledge. Back up is becoming more practicle, affordable and important these days. It’s a safe guard that many companies only realize the importance of once its too late.
Please enjoy this article written by Stewart Baines of silicon.com
Despite tight budgets, CIOs, faced with rising threats from malware and disgruntled employees, have decided it pays to be wary, surveys show
With IT budgets flat or declining, you might have expected security spending to be similarly under pressure. But it seems CIOs faced with rising threats—including those from malware and disgruntled employees—have decided that it pays to be wary.
Indeed, several surveys have reported that enterprises are increasing their security budgets in 2009 despite cuts in overall IT budgets, with tech chiefs expecting security issues to grow this year as a result of the economic uncertainty.
Speaking to IT directors, the story is the same: downturn or not, cutting security spending is not worth the risk.
Jane Kimberlin, the IT director of Domino’s Pizza, which is bucking the trend of depressing financial results thanks to diners downsizing to a takeaway, said: “We are in fortunate position of finding the downturn not affecting sales. Consequently I am not experiencing any budget constraints at all.
“Having said that, I don’t think we would ever reduce our security budgets. I often talk to other CIOs in the FTSE 250 and it’s not something anyone has said they would do.”
Similarly David Supple, IT director for Ecotec, a management consultancy working in the public sector, said despite the tricky economic climate: “Overall our IT security budgets are not down a lot.”
Crisis, what crisis?
So with IT security budgets largely intact, are companies well prepared for the challenges ahead? Over the past year there have been a string of high profile data breaches, and embarrassing cases of lost laptops, USB drives and CDs in the public and private sector.
But the fear is that such mistakes could be replaced with the deliberate theft of data, with disgruntled former employers made redundant in the downturn fuelling the insider threat to IT security.
Alan Rodger, senior research analyst, Butler Group said: “The insider threat is the most significant. With people’s jobs coming under threat, some will make the most of the opportunity before they leave. For others, simply being told their pay is being cut might inspire them to breach security.
“Investment over the years has focused on security threats outside of the organisation but I believe companies now need to spend a lot more time looking at the threats from within.”
Rodger’s stance is underlined by a recent Ponemon Institute survey of 950 people who had lost or left their jobs during the last 12 months. The research found nearly 60 per cent of them took company information, such as customer contacts, when they left.
The threat of flexibility
As the downturn rumbles on, there is pressure from business managers to be more flexible and cut costs: get closer to customers, work from home more often, and reduce the overhead on centralised offices. The counterpoint is that data leaves the once fortified confines of a company’s premises.
“My internal customers need to be more mobile and so we have seen an explosion of devices on market like netbooks which help them do this. I have to get the balance between making services accessible and security, and security has to win every time,” Domino’s Kimberlin said.
“But we have to recognise that there is a blurring between our work and personal lives so if our employees want to use social networking for instance, we let them do it as long as it doesn’t compromise our security,” she continued.
Ecotec’s Supple added: “Employees are working at weekends and in the evenings from home, maybe when they were not doing it before and using equipment that is not ours,” adds Supple. “Our perimeter has grown.”
So what can an IT director do when faced with conflicting pressures to make working practices more flexible, yet make access to sensitive corporate data more secure, particularly when there is little money around for investment in anything other than business-as-usual security? The trick is to focus investment on where it makes a difference.
Burton analyst Rodger said: “Over the years, most IT security projects have not had to be qualified by a business case but that is changing. Many businesses are recognising that they need to assess the risk, and find a balance between financial cost and the probability of a breach happening.
“When you understand the risk—and how the economic crisis could increase risks—you stop making short-term cost savings in the IT security budgets in ways that leaves you open to the worst risks.”
http://www.businessweek.com/globalbiz/content/mar2009/gb2009039_621530.htm?chan=top+news_top+news+index+-+temp_global+business
Tags: Back up, budget constraints, business weekly, CIO, Corporate, crisis, economic uncertainty, Endsight, IT managers, IT outsourcing, IT Security, proactive maintenance, security direction, SPAM, SPAM filtering technology, Stewart Baines, Tech Budget, tight budgets, Virus Protection
Aug 4th, 2008
by Lauren Papesh, Business Development Filed under: General
After my 1st week into the real world and becoming an adult, I had the rudest wake-up call as to what my new found “adult” responsibilities entail. Recently graduating from Chico State in May, I’ve been very fortunate to begin a career at Endsight as a Business Development Associate (fancy way of saying inside sales).
To end my first non-stop week, I was involved in an accident at the 24/ 580 interchange Friday morning. First time I’ve seen the airbags go off in a car. They whipped my hand and I thought that the irony of the world was also catching up seeing that August 1 was the first day of my new health insurance!
It was the classic Bay Area stop and go commute, where the lanes move so fast you get worried. And good reason so… cause this is usually the end result somewhere down the line. It was inevitable that in my corporate career, and all the hours spent on freeways, that this was to happen. But on the morning of my first Friday? Come on world… I get it, I’m growing up, but let’s take it one thing at a time.
If you saw a green jeep grand Cherokee on the shoulder with a “Chico State” sticker on the back, I apologize for further inconveniencing your commute. I feel like everyone needs a turn at being “that guy”, the one who slows down traffic and when you come to the clog you think “why the heck is everybody stopping to look at this car?”, when in fact that very thought has caused you a minor deceleration. Traffic is a weird phenomenon.
A special breed of scientist actually devote their life to the area. You will never find me on that list, but IT Management also employs traffic management and analysis. If I could have it my way, we could drive hover crafts. This weekend while icing my hand (which resembles a blown up latex glove), I watched Back to the Future II and III. They have predicted that by 2015 we will have hover crafts (crossing my fingers for a Deloreon). Not even sure if this would solve the problem, just make traffic worse. Although, if Christopher Llyod’s character could just give me a hover craft and no one else, I’ll be fine with the idea!
Back to why I became rudely welcomed into the adult world. The poor Jeep, after 14 years of loyal service has finally passed away. Poor girl still had my Monte Vista High School senior lot decal on it, stain where I dripped sun tan lotion on the dash going to a soccer game (sorry Daddy, that’s where that came from), and countless scars of high school shenanigans. Well good bye Jeep. Onto the new generation of my life- 2008 VW Jetta. Sold my soul to my father to finance it…
Tags: Accident, Bay Area Traffic, Chico State, Deloreon, Endsight, Inside Sales, Jeep, Monte Vista High School, Traffic
